Program Assistant, Program Development and Operations | Bethesda Magazine

Program Assistant, Program Development and Operations

The United States Institute of Peace

Washington, D.C. | Other, Writing/Editing | Entry-level | Full-time
Date posted: 12-27-19

Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace around the world. We know that Peace is Security – it advances both U.S. and international security by preventing, managing and mitigating violent conflict.
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the toughest problems and hold fast to the possibility of a more peaceful world. (To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.

JOB BRIEF
The Program Assistant (PA) reports to the Director of Program Development and Operations and primarily supports the activities and workstreams of that team within the Center for Policy, Learning and Strategy (PLS). The position will, as needed, also assist the International Partnerships and Gender Policy and Strategy teams in PLS on discreet events and projects.

TARGET SALARY RANGE
Grade 7 - $47,016 – 48,583
The Institute uses the General Schedule salary tables for administering compensation. Offers of employment are determined based upon candidate qualifications, related experience, internal equity and amount budgeted for the position.

RESPONSIBILITIES
Programmatic Support:
Assist with monitoring and tracking U.S. Government interagency policy developments as related to USIP’s strategic priorities
Assist with building, mapping and maintaining database of key relationships with interagency partners in order to help USIP better institutionalize those relationships
Support interagency agreements (IAAs) and internal tracking in cooperation with the Learning, Evaluation and Research team (LER) and individual Institute programs
Provide support to the team in coordinating engagement with and logistics for the Senior Military Advisory Group
Create targeted outreach lists for program use, and track schedules of high-level conferences, events, or other relevant policy conversations that present partnership opportunities for the institute.
Organize, coordinate, and execute USIP events, coordinating agendas, invitations, and responses.
Budget and Contract Support:
Assists in the preparation of initial program budget to be reviewed and approved by the director.
Analyzes the program and/or departmental budget (e.g., monitors expenditures, schedules payments, and reviews budget reports) in order to develop recommendations for the director on budget-related matters.
Supports the Director in compiling program funding proposals for submittal.
Provides contract management support activities, including drafting the initial contract proposal language, completing the USIP contract template, processing invoices, and monitoring payment of contractor services.
Provides technical advice on contract related requirements.
Liaises with external contractors or vendors on any contractual or logistical-related items.
Performs other duties as assigned.

QUALIFICATIONS
Bachelor’s degree in public policy, international relations or related field required.
One or more years of related office experience, demonstrating familiarity with program coordination and administrative support responsibilities required.
Superb interpersonal skills; good humor and discretion.
Excellent writing skills.
Strong attention to detail, including time management skills with the ability to prioritize work and meet deadlines in a fast-paced environment.
Familiarity with budget planning and management.
Strong skills in the Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel is required. Strong database skills (Salesforce) preferred.
Experience organizing conferences and meetings, and making domestic and international travel arrangements, preferred.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
Compensation is commensurate with qualifications and experience.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary history.
2. Cover letter
3. Resume

For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

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