Municipal Clerk-Treasurer | Bethesda Magazine

Municipal Clerk-Treasurer

Town of Glen Echo, MD

Date posted: 04-11-19

TOWN CLERK-TREASURER

Town of Glen Echo, Maryland

Nature of Work

This is an immediately available position for a Town Clerk-Treasurer in the Town of Glen Echo, a municipality in the Montgomery County, requiring 30 hours per week of work with an ability to accommodate work requirement outside 10-4 Monday-Friday business hours. The position supports the Glen Echo Mayor and Council in various operational and management capacities. The work requires interaction with residents, contractors and other governmental entities. This position reports to the elected Town Mayor and requires knowledge of the functions and general laws that apply to the operation of municipal government in Montgomery County and the State of Maryland.

Description of Responsibilities

Responsibilities include conducting day-to-day operational and financial duties of the Town of Glen Echo. The Clerk-Treasurer works under the general supervision and direction of the Mayor. The employee is expected to exercise considerable independent judgment and initiative within established policies and procedures including the supervision of Town contractors engaged in or supporting the operations that serve the town. The Clerk-Treasurer works closely with the Town Mayor to ensure the effective and efficient delivery of Town services and proper financial supervision, management and reporting.

Routine Requirements

Under the guidance of the Mayor and Council, the Town Clerk-Treasurer performs a wide variety of duties, including, but not limited to the following.

  • Performs standard administrative work. Tasks include answering the phones, documenting resident requests and issues, processing Town mail, managing bill payment and QuickBooks, maintaining the events calendar, preparing for and attending meetings, preparing minutes of meetings, preparing Town publications, writing letters, memos and reports, preparing and assisting with the submission of the annual budget.
  • Manages information collection, organization, and presentation in the office as well as for the Town newsletter communications and for the town website and listserv.
  • Drafts, reviews, and sends correspondence. Organizes, categorizes, and maintains all records.
  • Plans, prepares for, and assists in the execution of Town events.
  • Manages, maintains and executes rental procedures for use of Town Hall by residents and eligible users.

Necessary Capabilities and Expertise

  • Understanding of functions and general laws that apply to the operation of municipal government. Knowledge of Open Meetings Law and Public Records Law required at or soon after commencement of employment.
  • Ability to communicate effectively and professionally with Town officials and Committees, as well as state, county, and regional governmental representatives, officials and staff from other municipalities.
  • Strong computer, writing and editing skills are required, as well as proficiency in Microsoft Office Suite. QuickBooks and website upkeep (Word Press). Ability to communicate effectively in written and oral form.
  • Previous experience in a municipal setting or any equivalent combination of municipal education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.Compensation
  • Paid on an hourly basis of $30 for 30 hours per week. Additional hours may be requested by Mayor.
  • No benefits included during an initial probationary period of six (6) months
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