Foundation Coordinator | Bethesda Magazine

Foundation Coordinator

Montgomery College

Rockville | Business/Management, Communications, Education, Other | Entry-level, Mid-level | Full-time
Date posted: 02-24-20

Montgomery College, Office of the Sr. Vice President for Advancement and Development, has an immediate need for a full-time Foundation Coordinator, position #S03865. This is a key leadership position and the ideal candidate must have flexible work schedule to be able to work daytime, evening and weekend hours on a regular basis. This position is non-bargaining, non-exempt, Grade 27 position; position is located in Rockville, MD.

The Foundation Coordinator supports the Foundation Board by coordinating all Board and committee meetings and provides administrative support to the Executive Director of the Foundation. The work consists of varied duties involving a wide range of processes and methods that involve planning, developing, and performing administrative related tasks.

Job Description

Manage Board relationships, information systems and processes for the meetings of the MC Foundation Board.

  • Works with the President of the College, Executive Director and Executive Committee of the Foundation in preparing and reviewing information and documents to include agendas, resolutions, reports, policies, etc. for all Foundation Board and Executive Committee meetings.
  • Attend all Board and Executive Committee meetings, draft and finalize meeting minutes, and maintain official records and files, electronically and hard copy.
  • Prepare meeting environment by accommodating the physical location and protocol needs of the meeting. Prepare and outfit the Board's meeting site with the necessary equipment and supplies and monitor the appearance and maintenance of the room. Oversee off-site meeting location identification, selection, and logistics making certain there is compliance with regulations or public meeting space.
  • Create, plan and coordinate consistent communications with the 25-member Foundation Board.

Provide executive level administrative support to the Foundation's Executive Director.

  • Creates and maintains the development calendar for external meetings with major donors, the Executive Director and the President.
  • Ensures the Executive Director is equipped with all information relevant to their attendance of meetings or events, including but not limited to, registrations, payment confirmations, directions, parking information, point of contact information, and attendee/guest list.
  • Creates all executive briefings for the President of the College for major donor appointments with the Executive Director.
  • Responds to correspondence containing routine inquiries on behalf of the Executive Director.
  • Manages electronic communications on behalf of the Executive Director.
  • Serves as primary proofreader on all correspondence sent on behalf of the Executive Director.
  • Processes the expenses for the Executive Director.
  • Compiles statistics; gathers MC program and scholarship information, prepares documentation for prospects and donors.

Help to implement donor cultivation and stewardship events in cooperation with the Donor Stewardship Coordinator.

  • Provides strategic input and implements sophisticated tactics with regards to the annual scholarship luncheon.
  • Provides strategic input and implements sophisticated tactics on all major donor events.
  • Provides strategic input and implements sophisticated tactics the annual golf tournament.

Required Qualifications

  • Bachelor’s degree in a related field or any combination of education, training, and experience providing understanding of the field.
  • Three (3) years of experience in event planning, fundraising, and administrative support.
  • Thorough knowledge of fundraising practices, principles, event planning, and donor/public relations.
  • Skilled in the use of Microsoft Office Suite, interpersonal relations, and oral and written communications.
  • Ability to plan, coordinate, and implement Board engagement and marketing strategies, plans, and events.
  • Ability to communicate diplomatically, problem solve, prioritize, work independently, adhere to deadlines, pay attention to details, and maintain confidentiality.
  • Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Preferred Qualifications

  • Bachelor’s degree.
  • Three (3) years working with a public or private board in a professional administrative role.
  • Five (5) years providing administrative assistance at an executive level.

Application Process

  • Apply online at
  • Online applications must be received by Tuesday, February 25, 2020
  • Applicants must submit a cover letter to receive consideration for the position

As a condition of employment, the following are required at the time of hire:

  • Successful completion of a background check.
  • Participation in a retirement plan.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

For disability- related accommodations, please call 240-567-5353

or send an email to:

Montgomery College is an academic institution committed to promoting

equal opportunity and fostering diversity among its student body, faculty, and staff.

Closing Date
Tuesday, February 25, 2020

Montgomery College is a tobacco-free and smoke-free workplace

For disability-related accommodations, please call 240-567-5353

or send an email to:

Montgomery College is an academic institution committed to promoting

equal opportunity and fostering diversity among its student body, faculty, and staff.

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