Athletics Office and Communications Assistant
Stone Ridge is seeking an Athletics Office and Communications Assistant to begin July 1, 2019.
Stone Ridge School of the Sacred Heart, a member of the international Network of Sacred Heart Schools, is a Catholic, independent college preparatory school for girls, Grades 1-12, with a co-educational Early Childhood Program, Pre-Kindergarten, and Kindergarten in Bethesda, Maryland. With over 700 students, and rooted in the Goals of Sacred Heart education, Stone Ridge inspires young women to lead and serve , through lives ofpurpose that integrate faith, intellect, community, social action, and personal growth in an atmosphere of wise freedom.
The Athletics Office and Communications Assistant supports and assists the Director of Athletics with the successful operation of the Athletics Office, both internally and externally in alignment with the Goals and Criteria of Sacred Heart Education. The Athletics Office and Communications Assistant reports to the Director of Athletics and works collaboratively with multiple constituencies across the School, including but not limited to the office of the Head of School; the Upper, Middle and Lower School Offices; the Marketing and Communications Office; and the office of Institutional Advancement. Externally, s/he serves as the primary contact for communication and coordination with coaches and parents from the Stone Ridge community, from visiting schools, and all facility/rental organizations.
In cooperation with his/her department colleagues, the Athletics Office and Communications Assistant supports the Director of Athletics and the School by articulating the department’s strategies through various forms of communication. The Athletics Office and Communications Assistant assists with invoicing, expense reports, and reimbursements for the Athletics Office and the Physical Education Department. In collaboration with the Director of Athletics and Director of Aquatics, the Athletics Office and Communications Assistant manages relationships with rental prospects to determine space availability, to facilitate rental contracts, and to monitor signed contracts, certificates of insurance, and payment. In collaboration with the Facilities and Special Events Coordinator, the Athletics Office and Communications Assistant supports the Director of Athletics with current rental clients, fostering positive relationships.
The Athletics Office and Communications Assistant supports the Director of Marketing and Communication and the Director of Athletics in marketing and branding, maintaining and managing web content and master athletic facilities calendar using Veracross, Finalsite, and/or other applicable software platforms required by the School. S/he assists with the assignment of officials and referees for athletic contests and associated billing. S/he confirms all games and assists with the management and logistics of contracted and internal transportation, including reconciling invoices on a regular basis to ensure accurate billing. S/he produces, distributes, and communicates schedules, changes, and other pertinent information regarding athletic events to appropriate constituencies (e.g. teams, coaches, parents, faculty/staff, etc.). Collaborating with the Athletics Office and all coaches, s/he coordinates and communicates dismissal and departure times with the respective students, divisional offices and faculty, confirming all athletic contests on a weekly basis with League and Non League teams. S/he assists with the coordination of all responsibilities related to student organizations supporting athletics. S/he collaborates with colleagues in the Physical Education Department to plan, organize, and execute activities for special events on campus (e.g. Athletics Council meetings, Admissions events, etc.).
Applicants of diverse, underrepresented backgrounds are encouraged to apply. Interested candidates should complete the online employment application via the Stone Ridge website. As part of the online application, please upload a resume, list of references, and cover letter addressed to Dr. Andrew Maguire , Interim Director of Athletics, all in PDF format.
A candidate must hold a Bachelor’s Degree with related experience. S/he demonstrates exceptional organizational and follow-through skills; the ability to multitask, working with a range of internal and external constituents; a collaborative spirit; and exceptional communication skills. S/he demonstrates advanced proficiency with Microsoft Office, the Google Suite of services, and web content development. S/he must be results-oriented. Ideally, s/he has experience working in schools. Typical hours for this position will be 9:00am-5:30pm on all days that the School is in session.